1. Mention the significance of writing?
Answer:
Writing is a form of communication that allows to put people their feelings and ideas on paper, to organize their knowledge and beliefs into convincing arguments, and to convey meaning through well-constructed text. In its most advanced form, written expression can be as vivid as a work of art.
Significance of Writing:
Writing is the frame work of our communication. Good writing skills allow us to communicate our message with clarity and ease to a far larger audience than through face-to-face or telephone conversations. Writing plays an important role in our day to day life. We write in order to prepare notes, note down important points of heard and watched content, or even writing answers in the examination is considered as a skill of writing.
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2. Outline the factors that stand in support of writing skills.
Answer:
Writing skills are an important part of communication. Good writing skills allow you to communicate your message with clarity and ease to a far larger audience than through face-to-face or telephone conversations.
Writing is the frame work of our communication. Good writing skills allow us to communicate our message with clarity and ease to a far larger audience than through face-to-face or telephone conversations. Writing plays an important role in our day to day life. We write in order to prepare notes, note down important points of heard and watched content, or even writing answers in the examination is considered as a skill of writing.
***********
3. State any five keys for effective written communication.
Key 1: Use a Professional Tone. Your readers will form an opinion of you from the content. Create a professional, positive tone by using simple, direct language. Adopt a “you-attitude” versus an “I-attitude,” to show that you’re sincere in your focus on the reader rather than on yourself as the writer.
Key 2: Know Your Audience. The intended readers of your correspondence can vary. You must consider their backgrounds, technical expertise and educational levels as well as their mindsets and possible reactions to your writing.
Key 3: Organize Your Information Clearly. Arrange your thoughts so that your correspondence can be read quickly and comprehended easily. Organize the information based on your purpose. For example when writing instructions, organize your information in sequential, or step-by-step, order. For incident reports, write in chronological order, explaining how the events unfolded. When sharing news and information, use the “6Ws”—who, what, when, where, why and how—to guide you.
Key 4: Use the Right Format. Format refers to how your correspondence is laid out on paper or online. Usually writers choose their formats based on the method of delivery—letter, memo or e-mail. Each type has distinct format conventions (guidelines) for including and placing elements such as the date, addressee, subject line, salutation, message body, closing line, signature block and company letterhead or logo.
Key 5: Use Visual Elements Carefully. Visual elements—such as font size and type; underlined, italicized or bold text; and bulleted or numbered lists—help emphasize key points and make your correspondence more effective.
4. Characteristics of Effective Language
Answer:
Characteristics of Effective Language
There are six main characteristics of effective language. Effective language is:
(1) concrete and specific, not vague and abstract
(2) concise, not verbose
(3) familiar, not obscure
(4) precise and clear, not inaccurate or ambiguous
(5) constructive, not destructive
(6) Appropriately formal
5. How to avoid common mistakes in writing?
Some writing mistakes are very common and frequently seen in both printed material and online. This page details some of the most common and easily avoidable writing mistakes. By learning to recognise such errors you can improve your writing skills and avoid common writing mistakes in the future.
1. Using Apostrophes to Indicate Contraction
Where one or more letters have been dropped, an apostrophe is used as a replacement:
It is = it’s
We are = we’re
Does not = Doesn’t
2. When Not to Use Apostrophes
If the word is a plural then do not use an apostrophe (for example kittens or apostrophes). Placing an apostrophe before the final s is universally considered incorrect and commonly referred to as the “greengrocer’s apostrophe” (or “greengrocers’ apostrophe” if referring to more than one greengrocer).
6. List any four main characteristics of effective language?
As a writer, it is important not only to think about what you say, but how you say it. To communicate effectively, it is not enough to have well organized ideas expressed in complete and coherent sentences and paragraphs. One must also think about the style, tone and clarity of his/her writing, and adapt these elements to the reading audience. Again, analyzing one's audience and purpose is the key to writing effectiveness.
Four Characteristics of Effective Language
(1) concrete and specific, not vague and abstract
(2) concise, not verbose
(3) familiar, not obscure
(4) precise and clear, not inaccurate or ambiguous
7. Define paragraph.
A paragraph is a collection of related sentences dealing with a single topic. Learning to write good paragraphs will help you as a writer stay on track during your drafting and revision stages.
The Basic Rule: Keep one idea to one paragraph
If you begin to transition into a new idea, it belongs in a new paragraph.
8. How can anyone get benefited by learning to write good paragraph?
To be as effective as possible, a paragraph should contain each of the following: Unity, Coherence, A Topic Sentence, and Adequate Development. As you will see, all of these traits overlap. Using and adapting them to your individual purposes will help you construct effective paragraphs.
Some methods to make sure our paragraph is well-developed:
• Use examples and illustrations
• Cite data (facts, statistics, evidence, details, and others)
• Examine testimony (what other people say such as quotes and
paraphrases)
• Use an anecdote or story
• Define terms in the paragraph
• Compare and contrast
9. Which things make sure that your paragraph is well-developed?
The entire paragraph should concern itself with a single focus. If it begins with one focus or major point of discussion, it should not end with another or wander within different ideas. This makes sure that our paragraph is well developed.
10. When we should start a new paragraph?
You should start a new paragraph when:
• When you begin a new idea or point. New ideas should always start in new paragraphs
• To contrast information or ideas. Separate paragraphs can serve to contrast sides in a debate, different points in an argument, or any other difference.
• When your readers need a pause. Breaks between paragraphs function as a short "break" for your readers—adding these in will help your writing be more readable.
11. List the conditions to keep it in mind while writing introduction.
The introduction of an essay or paper must be substantial. Having finished it, the reader ought to have a very clear idea of the author's purpose in writing. After reading the introduction, you need to stop and ask yourself where the rest of the paper is headed, what the individual paragraphs in its body will address and what the general nature of the conclusion will be.
12. Define ‘coherence’ in paragraph writing.
Coherence is the trait that makes the paragraph easily understandable to a reader. You can help create coherence in your paragraphs by creating logical bridges and verbal bridges.
13. State what is sensible writing according to Oxford Dictionary?
It means to write in a practical and functional rather than decorative manner. This belongs to writing for general purpose such as making notes, writing in examinations or writing articles. THis contains factual information. Hence there is no need for decorative terms and phrases.
14. List all four types of writing.
There are four main types of writing: expository, persuasive, narrative, and descriptive.
1.Expository – Writing in which author’s purpose is to inform or explain the subject to the reader.
2. Persuasive – Writing that states the opinion of the writer and attempts to influence the reader.
3. Narrative – Writing in which the author tells a story. The story could be fact or fiction.
4. Descriptive – A type of expository writing that uses the five senses to paint a picture for the reader. This writing incorporates imagery and specific details.
15. State when we can use expository writing.
Expository – Writing in which author’s purpose is to inform or explain the subject to the reader. Expository writing, or exposition, is a type of discourse used to describe, explain, define, inform, or clarify. It literally means "to expose." Exposition can be found in writing or oral discourse.
16. Discuss any three main points regarding descriptive writing.
Descriptive Writing. The primary purpose of descriptive writing is to describe a person, place or thing in such a way that a picture is formed in the reader's mind. Capturing an event through descriptive writing involves paying close attention to the details by using all of your five senses
17. Mention the elements that we should avoid while writing a letter.
Do not use first-person pronouns ("I," "me," "my," "we," "us," etc.). ...
Avoid addressing readers as "you." ...
Avoid the use of contractions. ...
Avoid colloquialism and slang expressions. ...
Avoid nonstandard diction.
18. Differentiate what is formal letter writing and informal letter writing.
An informal letter is a letter that is written in a personal fashion. You can write them to relatives or friends, but also to anyone with whom you have a non-professional relationship, although this doesn't exclude business partners or workers with whom you're friendly.
19. List all the components that a formal letter should have.
The formal letter is written in a professional tone using carefully chosen and polite language for an official purpose. Unlike the informal letter, there is nothing friendly or quirky about this type of letter, which must adhere to a strict format.
Elements of a formal letter
1. Heading and Addresses
2. The heading of a business letter includes the address to which the recipient should reply.
3. Date
This includes the date of the month, name of the month and the numeral of the year.
4. Salutation
with “Dear” followed by the recipient’s title and last name
5. Body
The text in the body of a business letter is single-spaced; if the letter is short, the text may be double-spaced.
6. Closing
The closing occurs two lines beneath the last line of the body of the letter. Close with “Sincerely” or “Regards” to match the formal tone of the letter. Print your full name far enough down the page to allow space for your signature
20. Define email writing?
Definition:
Email means messages distributed by electronic means from one computer user to one or more recipients via a network.
Write few examples for closing sentences used in formal letter.
The following are the usual formal complimentary close phrases used in emails.
I. With regards
II. Yours truly
III. Regards
Informal emails could be ended with a complimentary close phrase such as “yours”.
Answer:
Writing is a form of communication that allows to put people their feelings and ideas on paper, to organize their knowledge and beliefs into convincing arguments, and to convey meaning through well-constructed text. In its most advanced form, written expression can be as vivid as a work of art.
Significance of Writing:
Writing is the frame work of our communication. Good writing skills allow us to communicate our message with clarity and ease to a far larger audience than through face-to-face or telephone conversations. Writing plays an important role in our day to day life. We write in order to prepare notes, note down important points of heard and watched content, or even writing answers in the examination is considered as a skill of writing.
***********
2. Outline the factors that stand in support of writing skills.
Answer:
Writing skills are an important part of communication. Good writing skills allow you to communicate your message with clarity and ease to a far larger audience than through face-to-face or telephone conversations.
Writing is the frame work of our communication. Good writing skills allow us to communicate our message with clarity and ease to a far larger audience than through face-to-face or telephone conversations. Writing plays an important role in our day to day life. We write in order to prepare notes, note down important points of heard and watched content, or even writing answers in the examination is considered as a skill of writing.
***********
3. State any five keys for effective written communication.
Key 1: Use a Professional Tone. Your readers will form an opinion of you from the content. Create a professional, positive tone by using simple, direct language. Adopt a “you-attitude” versus an “I-attitude,” to show that you’re sincere in your focus on the reader rather than on yourself as the writer.
Key 2: Know Your Audience. The intended readers of your correspondence can vary. You must consider their backgrounds, technical expertise and educational levels as well as their mindsets and possible reactions to your writing.
Key 3: Organize Your Information Clearly. Arrange your thoughts so that your correspondence can be read quickly and comprehended easily. Organize the information based on your purpose. For example when writing instructions, organize your information in sequential, or step-by-step, order. For incident reports, write in chronological order, explaining how the events unfolded. When sharing news and information, use the “6Ws”—who, what, when, where, why and how—to guide you.
Key 4: Use the Right Format. Format refers to how your correspondence is laid out on paper or online. Usually writers choose their formats based on the method of delivery—letter, memo or e-mail. Each type has distinct format conventions (guidelines) for including and placing elements such as the date, addressee, subject line, salutation, message body, closing line, signature block and company letterhead or logo.
Key 5: Use Visual Elements Carefully. Visual elements—such as font size and type; underlined, italicized or bold text; and bulleted or numbered lists—help emphasize key points and make your correspondence more effective.
4. Characteristics of Effective Language
Answer:
Characteristics of Effective Language
There are six main characteristics of effective language. Effective language is:
(1) concrete and specific, not vague and abstract
(2) concise, not verbose
(3) familiar, not obscure
(4) precise and clear, not inaccurate or ambiguous
(5) constructive, not destructive
(6) Appropriately formal
5. How to avoid common mistakes in writing?
Some writing mistakes are very common and frequently seen in both printed material and online. This page details some of the most common and easily avoidable writing mistakes. By learning to recognise such errors you can improve your writing skills and avoid common writing mistakes in the future.
1. Using Apostrophes to Indicate Contraction
Where one or more letters have been dropped, an apostrophe is used as a replacement:
It is = it’s
We are = we’re
Does not = Doesn’t
2. When Not to Use Apostrophes
If the word is a plural then do not use an apostrophe (for example kittens or apostrophes). Placing an apostrophe before the final s is universally considered incorrect and commonly referred to as the “greengrocer’s apostrophe” (or “greengrocers’ apostrophe” if referring to more than one greengrocer).
6. List any four main characteristics of effective language?
As a writer, it is important not only to think about what you say, but how you say it. To communicate effectively, it is not enough to have well organized ideas expressed in complete and coherent sentences and paragraphs. One must also think about the style, tone and clarity of his/her writing, and adapt these elements to the reading audience. Again, analyzing one's audience and purpose is the key to writing effectiveness.
Four Characteristics of Effective Language
(1) concrete and specific, not vague and abstract
(2) concise, not verbose
(3) familiar, not obscure
(4) precise and clear, not inaccurate or ambiguous
7. Define paragraph.
A paragraph is a collection of related sentences dealing with a single topic. Learning to write good paragraphs will help you as a writer stay on track during your drafting and revision stages.
The Basic Rule: Keep one idea to one paragraph
If you begin to transition into a new idea, it belongs in a new paragraph.
8. How can anyone get benefited by learning to write good paragraph?
To be as effective as possible, a paragraph should contain each of the following: Unity, Coherence, A Topic Sentence, and Adequate Development. As you will see, all of these traits overlap. Using and adapting them to your individual purposes will help you construct effective paragraphs.
Some methods to make sure our paragraph is well-developed:
• Use examples and illustrations
• Cite data (facts, statistics, evidence, details, and others)
• Examine testimony (what other people say such as quotes and
paraphrases)
• Use an anecdote or story
• Define terms in the paragraph
• Compare and contrast
9. Which things make sure that your paragraph is well-developed?
The entire paragraph should concern itself with a single focus. If it begins with one focus or major point of discussion, it should not end with another or wander within different ideas. This makes sure that our paragraph is well developed.
10. When we should start a new paragraph?
You should start a new paragraph when:
• When you begin a new idea or point. New ideas should always start in new paragraphs
• To contrast information or ideas. Separate paragraphs can serve to contrast sides in a debate, different points in an argument, or any other difference.
• When your readers need a pause. Breaks between paragraphs function as a short "break" for your readers—adding these in will help your writing be more readable.
11. List the conditions to keep it in mind while writing introduction.
The introduction of an essay or paper must be substantial. Having finished it, the reader ought to have a very clear idea of the author's purpose in writing. After reading the introduction, you need to stop and ask yourself where the rest of the paper is headed, what the individual paragraphs in its body will address and what the general nature of the conclusion will be.
12. Define ‘coherence’ in paragraph writing.
Coherence is the trait that makes the paragraph easily understandable to a reader. You can help create coherence in your paragraphs by creating logical bridges and verbal bridges.
13. State what is sensible writing according to Oxford Dictionary?
It means to write in a practical and functional rather than decorative manner. This belongs to writing for general purpose such as making notes, writing in examinations or writing articles. THis contains factual information. Hence there is no need for decorative terms and phrases.
14. List all four types of writing.
There are four main types of writing: expository, persuasive, narrative, and descriptive.
1.Expository – Writing in which author’s purpose is to inform or explain the subject to the reader.
2. Persuasive – Writing that states the opinion of the writer and attempts to influence the reader.
3. Narrative – Writing in which the author tells a story. The story could be fact or fiction.
4. Descriptive – A type of expository writing that uses the five senses to paint a picture for the reader. This writing incorporates imagery and specific details.
15. State when we can use expository writing.
Expository – Writing in which author’s purpose is to inform or explain the subject to the reader. Expository writing, or exposition, is a type of discourse used to describe, explain, define, inform, or clarify. It literally means "to expose." Exposition can be found in writing or oral discourse.
16. Discuss any three main points regarding descriptive writing.
Descriptive Writing. The primary purpose of descriptive writing is to describe a person, place or thing in such a way that a picture is formed in the reader's mind. Capturing an event through descriptive writing involves paying close attention to the details by using all of your five senses
17. Mention the elements that we should avoid while writing a letter.
Do not use first-person pronouns ("I," "me," "my," "we," "us," etc.). ...
Avoid addressing readers as "you." ...
Avoid the use of contractions. ...
Avoid colloquialism and slang expressions. ...
Avoid nonstandard diction.
18. Differentiate what is formal letter writing and informal letter writing.
An informal letter is a letter that is written in a personal fashion. You can write them to relatives or friends, but also to anyone with whom you have a non-professional relationship, although this doesn't exclude business partners or workers with whom you're friendly.
19. List all the components that a formal letter should have.
The formal letter is written in a professional tone using carefully chosen and polite language for an official purpose. Unlike the informal letter, there is nothing friendly or quirky about this type of letter, which must adhere to a strict format.
Elements of a formal letter
1. Heading and Addresses
2. The heading of a business letter includes the address to which the recipient should reply.
3. Date
This includes the date of the month, name of the month and the numeral of the year.
4. Salutation
with “Dear” followed by the recipient’s title and last name
5. Body
The text in the body of a business letter is single-spaced; if the letter is short, the text may be double-spaced.
6. Closing
The closing occurs two lines beneath the last line of the body of the letter. Close with “Sincerely” or “Regards” to match the formal tone of the letter. Print your full name far enough down the page to allow space for your signature
20. Define email writing?
Definition:
Email means messages distributed by electronic means from one computer user to one or more recipients via a network.
Write few examples for closing sentences used in formal letter.
The following are the usual formal complimentary close phrases used in emails.
I. With regards
II. Yours truly
III. Regards
Informal emails could be ended with a complimentary close phrase such as “yours”.
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